Annual Convention Sponsor Registration

Annual Convention Sponsor Registration
*The information collected on this form will be displayed on the event mobile app.
Company/Contact Information (for receipt of pre-event correspondence)
Address
City
State/Province
Zip/Postal

Goods or Services

Competitors

Please list your three primary competitors: (utilized for booth assignment purposes only)

Company Profile Description & Logo: Will Be Utilized In The Electronic Conference Materials.

Maximum file size: 268.44MB

Sponsorship Level

For details about each Sponsorship level please click here.

Exhibit Table: Assigned On A First Paid Basis.

Silver partners: Select table preferences from letters A - N

Click here to view floor plan

Gold, Platinum, or exclusive Presenting Partner levels: Select table preferences from numbers 1 - 10

Click here to view floor plan

Additional Convention Specialty Sponsorship Opportunities

Additional Sponsorship Opportunities

For details about each opportunity please click here.

Exhibit Attendees

As a Supporting Partner (NO EXHIBIT INCLUDED), one (1) attendee is included.

As a Silver Partner, up to two (2) attendees are included.

As a Gold Partner, up to three (3) attendees are included.

As a Platinum Partner, up to four (4) attendees are included.

As a Presenting Partner (Exclusive), up to five (5) attendees are included.

If you are interested to bring additional exhibit personnel, please complete a separate Attendee registration which will be charged at the individual conference registration rate.

Terms and Conditions

Sponsorship/Exhibitor Terms & Conditions

Exhibit Regulations

The OAHP cannot guarantee against loss or damage of any kind and will not provide security in the exhibit space and all personal property left in the exhibit space is at the sole risk of the exhibitor. Exhibitors are responsible for safekeeping of their personal property.

Exhibitions may not use oils, burning fluids, gasoline, naptha, propane gas or another type of bottled gas or fuel for any purpose.

Exhibitors may not use audible or electronic devices that might prove objectionable to other exhibitors due to notice, odor, or other annoyances.

Smoking is prohibited in the venue except in designated areas.

Exhibitors and sponsors agree to comply with the rules and regulations of the venue.

The OAHP may withhold or withdraw permission to distribute souvenirs, advertising materials or other items it considers objectionable at its sole discretion.

Reassignment, subletting or sharing any part of the allocated exhibit space is strictly prohibited. Exhibitors who fail to observe these conditions of contract, or who, in the opinion of the officials of the Ohio Association of Health Plans, conduct themselves unethically or unprofessionally will be dismissed from the meeting without refund.

Exhibitors shall comply with any safety requirements established by OAHP, the facility, or any governmental entity.

Payments

Payment may be made by check or credit card payable to OAHP and is requested within 45 days of the registration date. If full sponsorship payment is not received 45 days before the event date, OAHP reserves the right to reassign the opportunity. Additional conference attendees over the limit of defined registration limit included in the sponsorship package must pay a per-person conference registration fee.

Cancellation or Withdrawal

All cancellations must be received in writing to the OAHP by August 9, 2024 to qualify for a cancellation refund. For cancellations made on or before August 9, 2024, OAHP will retain an amount equal to 50% of the total exhibit fee. Written cancellations after August 9, 2024, forfeit all monies paid.  Space may be resold or reassigned without any obligation by OAHP for any refund whatsoever.  Refunds will not be made for no-shows.

Assignment Criteria

The assignment and the exhibit space confirmation will be made in the order in which requests and payments are received in the OAHP office. The receipt of the registration form will establish the assignment date. Any unconfirmed opportunities will be made available on a first-come, first paid basis. In cases where the sponsorship reservations are received simultaneously, preference will be given to OAHP members. OAHP reserves the right to review any sponsorship registration/contract for appropriateness for our audience and support of our conference objectives. Final exhibit assignments, exhibit hall floor plan, and an exhibit show kit including details of the official Show Decorator will be forwarded to exhibitors within 45 days of the conference dates.

Exhibit Space

Every effort will be made to maintain the general configuration of the floor plan for this conference. However, OAHP reserves the right to modify the plan, if necessary, as determined solely by OAHP. For liability reasons and to ensure the highest level of safety, all electrical connections and power requirements must be contracted through OAHP. One electrical outlet power strip will be provided to each exhibit space only upon advance request.

Miscellaneous

The OAHP assumes no liability for any act of omission or commission in connection with this agency. Exhibitors and their representatives hereby release the OAHP from any and all liabilities for loss or damage ensuing from any cause whatsoever, except for claims or damages of injuries caused by or resulting from the negligence, gross negligence, or willful misconduct of the OAHP or its employees. In addition, the exhibitor and his/her representatives agree to hold harmless the OAHP from any and all claims for loss or damage asserted against the OAHP by any person as a result of or in any way connected with the wrongful acts of negligence, gross negligence or willful misconduct of the exhibitor.

These terms and conditions may be amended by OAHP upon 30 days written notice to exhibitor. The amendment shall be considered accepted by the exhibitor unless the exhibitor objects to the amendment to OAHP in writing within such 30-day period.  If exhibitor objects to an amendment in writing, OAHP shall have the right to terminate the agreement.

OAHP is NOT responsible for any remaining exhibitor materials or items. Any remaining items will be discarded.

Payment

All cancellations must be received in writing to the OAHP by August 9, 2024 to receive a refund and approval of cancellation. For cancellations made on or before August 9, 2024 OAHP will retain an amount equal to 50% of the total exhibit fee even if OAHP is able to resell the space. After August 9, 2024, NO cancellations will be accepted or refunds issued. Refunds will not be made for no-shows.
Contract will not be processed without payment and contract authorization unless other arrangements have been made through OAHP.
Payment Notice
Sending